The Top 10 Tools Every Startup Needs to Manage Projects


Starting a startup is no small feat. It takes a lot of hard work, dedication, and organization to make sure everything runs as smoothly as possible. And when it comes to managing projects, you need the right tools in your toolbox. 

So, what are the top 10 tools every startup needs to manage projects?

1. Microsoft Project

Microsoft Project is one of the most popular project management tools on the market today. It can help you create comprehensive plans for any project and its intuitive interface makes it easy to use. Plus, with features like dynamic timelines, resource utilization charts, and automated reports, Microsoft Project will give you an edge over your competitors. 

2. Slack 

Slack is a great communication tool that allows you to communicate with your team quickly and easily. With features like direct messaging, group chat rooms, file sharing capabilities, and integration with other applications such as Google Drive and Dropbox, Slack will help streamline all of your team’s communication needs. 

3. Trello

Trello is an online project management tool that makes organizing projects simple. With its drag-and-drop boards and user-friendly interface, Trello will help keep all of your tasks organized in one place so you can stay on top of deadlines and meet all of your goals efficiently. 

4. Asana

Asana is another popular project management tool that can help keep all of your tasks organized in one place so you can stay focused on what matters most, getting things done. Asana has a range of features including task scheduling and assigning capabilities so you can delegate tasks more effectively and track progress easier than ever before.

5. Basecamp

Last but not least is Basecamp, a great project management tool specifically designed for startups that helps teams collaborate better than ever before. With features like task tracking capabilities, discussion forums for brainstorming ideas, integrated chat rooms for quick conversations between team members, and more, Basecamp is sure to be an invaluable asset to any startup’s project management arsenal.

6. Google Drive

Google Drive is cloud storage service offered by Google that enables users to store data including documents, photos, videos, music files, spreadsheets, presentations, drawings etc. 

All content stored within Google Drive can be accessed at any time from any device with internet access making it one of the most convenient ways for teams who work remotely and across different areas around the globe. The basic version of Google Drive is free while more advanced versions range from $1 -$30 USD per month depending on how much storage space you need. 

7. Wrike

Wrike is an online project collaboration tool that helps teams stay organized and on track. It allows users to manage tasks, collaborate with team members, set deadlines and track progress. Users can also create custom reports and dashboards to track their performance over time. With Wrike’s mobile app, teams can stay connected from anywhere. 

8. Airtable

Airtable is a powerful database platform that enables users to build custom applications without coding knowledge or experience. It provides an intuitive drag-and-drop interface that makes it easy to organize data into tables and views so teams can quickly find what they need when they need it. 

Additionally, Airtable integrates with other popular services like Zapier and Slack so teams can easily connect their data across multiple systems without having to manually transfer information between them. 

9. Notion 

Notion is a flexible workspace where teams can collaborate on ideas, documents and projects in one place. It allows users to customize their workspace by adding blocks of text, tables or images into pages or notes which makes it easy to keep track of tasks and ideas in one organized space online. 

Additionally, Notion comes with several pre-built templates such as meeting agendas or project plans that make getting started easier than ever before!  

10. Kanban Tool 

This tool allows users to easily organize tasks into columns such as ‘To Do’, ‘In Progress’ or ‘Done’, monitor progress visually with charts & graphs, assign tasks & due dates, add comments & notes, attach files & documents, integrate with existing business applications, etc. All these features help team members focus on the right things at the right time & keep projects moving forward. 

Maximizing Productivity and Efficiency with the Right Project Management Tools

Managing projects can be a daunting task. It’s easy to get overwhelmed by the sheer amount of tasks that need to be completed in order to ensure project success. 

Fortunately, there are tools available that can help maximize productivity, reduce stress, and streamline workflows. But what project management tools should you choose? Let’s take a look at some of the options available and how they can help you remain efficient and productive. 

Time Tracking Software 

Time tracking software is perfect for those who want to get an accurate picture of their workload and maximize efficiency. Time tracking software records all the time spent on various tasks such as meetings, phone calls, emails, research, and more. 

This type of software provides valuable insights into how much time is being devoted to each task and helps identify areas where resources are being wasted or over-allocated. 

Additionally, it allows managers an opportunity to review their team’s performance in real-time and make any necessary adjustments accordingly. 

Task Management Software 

Task management software is designed to help teams prioritize tasks based on importance, deadlines, or other criteria. This type of software can be particularly helpful if there are multiple projects happening simultaneously as it makes it easy for team members to keep track of their individual responsibilities while staying updated on the progress of each project as a whole. 

Additionally, task management software eliminates the need for multiple spreadsheets or documents which can quickly become disorganized or out-of-date. 

Project Planning Software 

Project planning software is ideal for those who need detailed project plans in order to keep their work on track. This type of project management tool offers features such as Gantt charts which allow for easy visual representation of timelines and dependencies between different elements within a project plan. 

As well as this, most project planning software also includes features such as resource allocation so teams know exactly how many resources are required for each element in the plan and where they can be allocated most effectively. 

Additionally, some tools even offer budgeting capabilities so teams have an accurate overview of how much money has been spent on a particular project or task.  

Mapping Out Strategies 

Project management tools also help with mapping out strategies for growth. For example, by setting up tasks with milestones along the way, you can see how each step is contributing to your overall goals. 

This makes it easier to pivot if necessary and adjust strategies as needed. You will also have an easier time evaluating progress because all of your data will be in one place instead of scattered across multiple documents or locations. 

Resource Allocation 

Another major benefit of project management tools is that they enable effective resource allocation. This means that you can track how much time or money each task or project is taking up so that you can better understand where resources are being used most efficiently, and where they could be used more effectively elsewhere. 

This helps ensure that projects stay on track and resources are not being wasted on unnecessary tasks or activities. Additionally, project management tools make it easier to assign tasks based on priority level so that your team knows which ones should be tackled first in order to keep everything running smoothly. 

The Top Free and Low-Cost Project Management Tools for Startups

As a startup, you want to take advantage of every opportunity available to save money and resources. Fortunately, there are many project management tools that are either free or low-cost. These tools can help keep your projects organized, on track and within budget. Here is a list of the top free and low-cost project management tools for startups. 


Trello is one of the most popular project management tools for startups. It is a great tool for visualizing projects, as it allows you to break down tasks into boards, lists and cards. Trello also makes it easy to add comments and attachments to tasks as well as assign tasks to team members. 

One of its key features is its integration with other applications such as Slack and Google Drive. The basic version of Trello is free with additional features available in their paid plans starting at $9.99 per user per month. 


Basecamp is an ideal project management tool for startups that need a simple yet effective way to manage their projects. Basecamp allows you to create separate workspaces for each project so that all related tasks can be managed in one place. 

It also provides users with an easy way to communicate with team members via messages or group chat rooms, allowing everyone involved in the project to stay up-to-date on progress without having to send multiple emails back and forth. 

Basecamp’s basic plan is free but does have some limitations; the Pro plan starts at $99 per month but allows users access to all features including unlimited users, unlimited storage space and more advanced reporting options. 


Asana is another great option for managing projects online due to its intuitive user interface, powerful search capabilities and collaboration features such as task comments, attachments, notifications and more. 

Asana also allows users to create custom workflows tailored specifically for their business processes by creating custom fields and automating certain tasks based on user actions such as assigning tasks or marking them complete. 

Its basic plan is free while its premium plan costs $13 per user per month which includes additional features such as timeline view, goal tracking, forms builder among others. 

The Key Features to Look for in a Project Management Tool for Your Startup

As a startup founder, you know that having the right tools is essential for managing projects and ensuring the success of your business. With so many project management tools on the market, it can be difficult to know which one is right for you. Let’s take a look at some of the key features that should be considered when choosing a project management tool for your startup. 

Ease of Use 

The first feature to consider when selecting a project management tool is its ease of use. The more user-friendly a platform is, the easier it will be to understand and use effectively. 

Many project management tools have drag-and-drop features and other visual cues that make it easy to create tasks and assign roles. Additionally, many platforms offer free trial periods so that you can test out the product before making an investment. 

Collaboration Features 

Another important feature to consider is collaboration capabilities. Look for a platform that allows users to share files, chat in real time, and collaborate on tasks with ease. This will enable team members to stay connected no matter where they are located or what device they are using. It’s also important to look for a platform that offers user permissions so that you can control who has access to certain documents and conversations.    

Integrations & Scalability 

Finally, it’s important to choose a platform with integrations and scalability options. The best project management tools integrate with other popular software such as Google Drive, Dropbox, Slack, Salesforce, and more so that you can manage all of your company data in one place. Additionally, scalability features allow businesses to grow without needing to switch platforms as their needs evolve over time. 


As a startup, you need to be efficient and maximize productivity to succeed. The right project management tools can make all the difference. Thankfully, there are plenty of options available, many of them free or low-cost. Do your research and find the project management tool that fits your needs so you can streamline operations and get one step closer to achieving your business goals.


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Wasim Jabbar

Hi, I'm Wasim - a startup founder and proud dad of two sons. With 15 years of experience building startups, I'd like to share my secret to achieving business success - quality marketing leads. Signup today to gain access to over 52 million leads worldwide.

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